Fleet maintenance software: preventive, work orders and cost per vehicle
Per-vehicle maintenance plans, due items calculated by km or time from validated odometer readings, work orders with items and workshop, and maintenance cost per vehicle and per kilometer.
Fleet maintenance software turns each vehicle’s maintenance plan into due items that are created automatically: by mileage or by time, from validated odometer readings. When preventive service comes due, the system alerts and opens the work order with items, parts and workshop; corrective work enters the same way. In BrainCargo’s module maintenance lives next to tires, documents and fueling, and closes the month with KPIs: fleet availability, MTBF and adherence to preventive schedule.
“From memory” preventive maintenance happens when the truck stops, not before. What changes with a system is where the alert comes from: the odometer arrives from the driver app, from fueling and from work orders themselves, is validated, and each vehicle plan becomes a due item with a projected date or mileage.
Maintenance is part of the fleet management module: the same vehicle master data feeds tires, documents, fueling, fines and compliance.
What you can achieve
km
or time, per vehicle
Preventive plans by mileage or period, with due items calculated from validated odometer readings.
WO
with items and workshop
A due preventive becomes a work order with items, parts, workshop and an alert — corrective work enters the same way.
R$/km
of maintenance
Each work order’s cost lands on the vehicle and shows up per kilometer driven.
MTBF
and preventive adherence
Monthly KPIs showing where the fleet stops and whether the plan is being followed.
Why this module
Preventive that actually happens
The task is triggered by the validated odometer, not by someone’s memory.
Complete work orders
Items, parts, workshop and cost — per vehicle and per kilometer.
The driver in the loop
The app checklist records the occurrence that becomes corrective work.
Indicators ready
Availability, MTBF and preventive adherence without building a report.
How to organize fleet maintenance in 4 steps
-
Register the plans per vehicle
Oil, filters, brakes, scheduled services: each item with an interval in km or in time, by model or by vehicle.
-
Let the odometer arrive
Readings come from the driver app, fueling and work orders; the system validates and calculates the next due item.
-
Open the work order (WO) when the alert fires
Items, parts, workshop and cost; corrective work opened from the driver checklist enters the same flow.
-
Close and read the indicators
The closed WO becomes vehicle cost; availability, MTBF and preventive adherence close the month.
What's included
Tires, maintenance, fines and compliance in one place
- Maintenance plans per vehicle, by km or by time
- Due items calculated from validated odometer readings
- Preventive and corrective work orders with items, parts and workshop
- Alerts for due and upcoming maintenance
- Maintenance cost per vehicle and per kilometer
- Driver checklist in the app (occurrences that become work orders)
- Fleet documents with expiry dates (registration, insurance, tachograph)
- KPIs: availability, MTBF and preventive adherence
Frequently asked questions
Which fleet maintenance software is used most?
They range from ERP modules to dedicated fleet systems. For a carrier, what decides is the odometer arriving on its own (app, fueling, work orders) and maintenance living next to tires, documents and fueling — the design of BrainCargo’s module.
How do I build a truck preventive maintenance plan?
By item and interval: oil and filters every X km, brakes every Y km, a scheduled service every Z months, per manufacturer and usage. In the system the plan is registered per vehicle or model and due items appear with the projected date or mileage.
Does the system handle in-house and outsourced workshops?
Yes. The work order records the workshop (internal or external), items and cost; the per-vehicle history shows where each service was done.
What is MTBF in a fleet?
Mean time between failures: how long (or how many km) the fleet runs, on average, between corrective events. It is one of the module’s monthly KPIs, alongside availability and preventive adherence.
Other modules
Preventive on the right day, with work orders and cost
Talk to us on WhatsApp and build the plan for your first vehicle.
Modular pricing, sized to your operation: you only pay for the modules you use, and the plan scales with your volume. Ask for a quote on WhatsApp.