YMS · Yards: truck marshalling yard system for ports and terminals
BrainCargo’s YMS (Yard Management System): a gate that opens on its own, a booth that screens by axle, parking and loading/unloading with per-terminal queues, a cashier that closes to the cent and an NFS-e that issues with no typing — with hardware and camera integration, and API-first for port agents.
A truck marshalling yard (“pátio de triagem”) is the area — your own or a dry port’s — where trucks enter, are identified, classified and released for loading or unloading. Running that flow on paper (gatehouse notebook, loose tickets, an end-of-shift spreadsheet) creates booth queues, unpredictable waiting, cash that doesn’t match the drawer and service invoices that never get issued. YMS · Yards is BrainCargo’s yard management system, developed in the real operation of truck marshalling yards, dry ports and terminals: the truck taps the RFID card at the gate and the gate itself decides whether to open; the booth screens by axle class with a mandatory check (a 6-hour allowance included); parking, daily and overnight rates become their own cycles; the cashier closes the shift with the envelope of what entered at that cashier desk; account customers are invoiced with boleto (bank slip) and the city’s NFS-e (municipal service invoice) issues automatically, with DANFSe (its printable version) and XML by e-mail. Everything audited.
Anyone running a yard on paper knows the drill: drivers crowded at the gatehouse, an entry/exit notebook, a printed ticket that goes missing, a spreadsheet to close the shift and the question that won’t die — “can this truck leave?”. Waiting becomes argument, overstay is charged from memory, the drawer never closes round and the NFS-e is left for later.
YMS · Yards is BrainCargo’s yard management system, developed in the real operation of truck marshalling yards, dry ports and terminals. Every piece exists to close a fraud or revenue leak: the mandatory axle check kills wrong charges (a trailer billed as a lower axle class); the audited trail of every cycle ends the “that wasn’t my truck”; and the overstay that leaves through the gate is posted to the account customer’s balance on its own — no ticket, no typing, no favors.
Day to day, the booth screens by axle in seconds, with the full multi-trailer set in the same cycle; a lost RFID card becomes a replacement card sold and swapped in the same interaction; and every cycle records entry and exit with date, time and gate — a full history, queryable at any moment.
At shift end, the cashier envelope shows what entered at that cashier desk; the account customer’s overstay that left through the gate has already been posted to their balance; the invoice goes out with boleto and the NFS-e fires by e-mail. The platform is API-first — ready to integrate with port agents and terminals — and scales from the neighborhood yard to 1 million screenings per month, with waiting-time, median and p90 indicators per terminal on screen, not on gut feel.
What you can achieve
6h
of yard time with a clear rule
The 6-hour allowance is included in the per-axle screening; overstay becomes its own cycle, posted to the right account — no ticket, no typing.
1M
screenings/month at scale
The platform scales from the neighborhood yard to 1 million screenings per month, with plate search running server-side and finding any cycle in history.
0
NFS-e typed at the booth
Every paid charge becomes the city’s NFS-e with no typing, with DANFSe and XML by e-mail and an issuing-health indicator in plain view.
API-first
integration with port agents
The whole operation exposed via API: port agents, cargo terminals and ERPs integrate directly, with no screen in the way.
Why this module
Every cash movement has evidence
An audited trail of every cycle (entry, exit, barrier and operator), exits without paying logged at the gatehouse, audited card swaps and overstay posted on its own: a denied pass, another truck’s card and “forgotten” overstay stop being word against word.
A queue with clear rules
The terminal only calls screened vehicles — a rule guaranteed by the API itself, so the queue arrives already filtered — and the gate decides exit against a clear rule set: paid, overstay settled, entry open.
A cashier that closes to the cent
“Received at THIS cashier desk” envelope, credit and debit kept separate, account customers to be invoiced outside the drawer and rental by accrual: the person counting counts what is theirs — the rest appears in a gray line, outside the tally.
Overstay stops slipping through
Whoever leaves through the barrier past the allowance gets the overstay posted to their balance on its own, no ticket and nobody typing — overstay revenue stops depending on memory and goodwill.
Waiting becomes an indicator, not an argument
Median and p90 waiting per terminal, total time in the yard and an arrival map by day and hour — numbers on the table instead of versions, with a comparison against the previous period.
NFS-e issuing you can monitor
Automatic issuance with DANFSe and XML by e-mail and a health indicator visible to the whole team: when the city rejects, the booth sees it in minutes — not one invoice at a time.
The carrier out of the counter queue
In the Carrier portal, “My Trips” shows each trip with its NFS-e and the full history — no phone call to the booth. Each carrier sees only its own trips.
Grows without changing systems
Server-side plate search finds any cycle in history, lists query with a time window as volume grows, and the platform scales to 1 million screenings per month.
What's included
Gate, axle-based triagem, RFID, cashier and NFS-e for truck yards and dry ports
- Automatic RFID gate: the barrier opens on its own for a released truck — including paid daily and overnight — and holds exit while payment is open
- Per-axle screening with a mandatory check: entry rate by the axle class of the whole set (tractor + trailers), with a 6-hour yard allowance included and “axles to check” on the operator’s screen
- Full trailer set: up to 6 plates in the cycle (multi-trailer combinations), with the tractor’s record updated on the spot and a warning when a trailer is hitched to another tractor
- RFID card with audited replacement cards: sale and swap in the same interaction, one swap per replacement card within 24h, the old card deactivated and a full trail of who swapped it
- Integration with external hardware and cameras: RFID readers, barriers and cameras join the yard flow — including custom infrastructure, with tailor-made integration by BrainCargo
- Parking with its own cycle: parking, daily and overnight outside the screening queue; once paid, they exit on the card tap — and “end daily rate, start screening” happens in one click, with the balance on screen
- Gatehouse with logged exceptions: opening the barrier with a reason, marking trucks that left without paying (“left without authorization”, “forced the barrier”) and shift occurrences enter the cashier envelope
- Walk-in sales without screening: replacement cards and counter services without creating a phantom cycle, with the plate required, the customer resolved from records and the NFS-e on the spot
- A cashier that adds up: cash, credit, debit and PIX (instant payment) kept separate, an envelope marked “received at THIS cashier desk”, and what went through another cashier desk outside your drawer
- Account-customer invoicing with boleto: gate-exit overstay posted to the account automatically, no ticket and no typing; an improper item leaves the invoice with an audited justification
- Automatic NFS-e: city issuance with no typing, DANFSe and XML by e-mail, counter invoices able to go out under the truck company’s CNPJ and an issuing-health indicator for the whole team
- Receipts and vouchers always reprintable: by cycle, at any booth — including the truck that left through the barrier without passing anyone
- Live yard dashboard: Gate, Screening and Panel updating on their own, with a separate dwell block and the day’s indicators arriving within 30 seconds
- Driver screen on the booth’s second monitor: service details, amounts and the PIX QR code — operator and driver verify the interaction in real time
- Loading and unloading report: median and p90 waiting per terminal, arrival map by day and hour, breakdown by product and carrier, in PDF, CSV and Excel
- Carrier portal: “My Trips” with plate, entry, exit, driver, terminal and NFS-e of each trip; and “My Users” for the carrier to manage its own access — each one sees only its own fleet and documents
- Area rental with monthly closing: contracts, charges and price indexation; invoice per accrual month with the boleto on the sheet itself, sent by e-mail, and rental revenue alongside collections in the reports
- API-first for port agents: queue, calling and terminal queries exposed via API — the “terminal only calls screened vehicles” rule is guaranteed by the integration itself
- Built to scale: plate search runs server-side and finds any cycle in history; the platform scales to 1 million screenings per month, with fast per-yard response without depending on deploys
Frequently asked questions
What is a truck marshalling yard?
It is the area, your own or a dry port’s, where trucks enter, are identified, classified (by axle, load and destination) and released to load or unload at the terminal, according to the call. The system runs the gate, the queue, entry and dwell charges, and issues the NFS-e.
How long does screening take?
It depends on the queue and the terminal’s call. With the automatic RFID gate and per-axle screening checked at the booth, each truck’s service drops to the time of the check; the loading and unloading report shows where the yard bottlenecks.
Is the entry charge per axle? How does per-axle screening work?
Yes. Screening entry is charged by the axle class of the whole set (tractor + trailers), with a 6-hour yard allowance included — and the check is mandatory: the operator confirms the axles on screen before closing the charge. The set can carry up to 6 trailers; the cycle records exactly what was hitched on that trip and the tractor’s record updates on the spot, warning when a trailer was hitched to another tractor.
Does it work without an automatic barrier or RFID reader?
The booth is autonomous: screening, charging, receipt and NFS-e work with just the operator. The automatic gate (RFID reader + barrier) is the layer that unlocks entry and exit without staff at the gatehouse. And a truck that entered unregistered doesn’t stay in limbo: it becomes an audited exit regularization, with the days in the yard declared by the operator and the amount calculated by the yard’s table.
What if the driver loses the RFID card?
A replacement card is sold at the counter — even with the truck outside the yard, as a walk-in sale without screening. The swap step opens on its own after payment: the operator taps the new card, the old one is deactivated and open cycles move to the new card. One replacement card entitles one swap within 24h, and everything is recorded in the audit.
How does the city NFS-e work?
Automatically: every paid charge becomes an NFS-e with no typing, with DANFSe and XML sent by e-mail. A counter payment for a company truck can go out under the company’s CNPJ (configurable per carrier), switching to the driver’s ID on the spot when applicable. An issuing indicator shows the service’s state (ok/warning/critical) to the whole team, and reissuing happens from the receipt itself.
Can the carrier see trips without calling the yard?
Yes, in the Carrier portal. “My Trips” lists plate, entry, exit, driver, terminal and NFS-e of each trip, with the full history in the detail and CSV/PDF download. Each carrier sees only the trips recorded with it — another company’s trip doesn’t even appear as existing.
Does it integrate with the terminal or port agent’s system?
Yes — the platform is API-first: queue, calling and terminal queries are exposed via API, and the “terminal only calls screened vehicles” rule is guaranteed by the integration itself. Port agents, cargo terminals and ERPs integrate directly, with no screen in the way. For other systems, reports come out in CSV, PDF and Excel.
How does account-customer billing work?
The account customer doesn’t pay at the counter: entry, overstay and services go to their balance. Whoever leaves through the barrier past the allowance has the overstay posted on its own, no ticket and no typing. At closing, the invoice goes out with boleto, is verified item by item (an improper item leaves with a justification and an audit of who removed it) and can be e-mailed to the carrier.
Does it integrate with the barriers, cameras and RFID readers the yard already has?
Yes. The YMS talks to the yard’s gatehouse hardware — RFID readers, gate cameras and barriers — with fast integration. And operations with their own or custom equipment get tailor-made integration by BrainCargo: the flow (tap → decision → barrier) stays the same, with the hardware you already have.
Can the system handle a big yard?
The platform scales to 1 million screenings per month. Plate search runs server-side and finds any cycle in history, and lists query with a time window (24 hours, 7 days, 30 days or everything) to stay fast as the yard’s volume grows.
Other modules
Put your yard on BrainCargo’s YMS
Talk to us on WhatsApp and see the gate, per-axle screening and cashier working on your operation.
Modular pricing, sized to your operation: you only pay for the modules you use, and the plan scales with your volume. Ask for a quote on WhatsApp.